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Job Details

Job Title
: Office Operations Specialist
Required Skills
: Events and Connection Opportunities, Events Coordination, Facilities and Special Projects, Facilities management, Ms Office, Office Operations, Project Management
: 6 Months contract with possible extension

Job Description

Pay Range: $30-$45/hr. The pay rate may differ depending on your skills, education, experience, and other qualifications.

Featured Benefits:

  • Medical insurance in compliance with the ACA.
  • 401(k).
  • Sick leave in compliance with applicable state, federal, and local laws.

Must Have:

  • Ability to lift 50 pounds
  • Collaboration – Problem solving
  • Customer Service
  • demonstrated strong communication skills
  • Events Coordination
  • Facilities
  • MS office
  • Office Operations
  • Project Management

Nice To Have:
Bachelors Degree

Profile: This is a step up from the traditonal “office operations” role we have filled prior. We are looking for a rockstar who has experience and enthusiasm managing complex projects, has a passion for customer service, can drive culture and engagement, and extremely detail-oriented. Someone who knows how to do hard things like change management, dealing with a variety of stakeholders, and communicating to large groups of people (both written and verbal). Mostly, we want someone who is an extreme team player and loves to lead.

In this role, you will:

Office Operations (70%):

  • Serve as the first point of contact for the New York Office, working with building engineers and facility vendors to ensure the efficient operation of the space
  • Develop and maintain onsite policies and procedures to include emergency evacuations, physical security and access control, and general building and equipment maintenance, ensuring a safe and workable office environment
  • Maintain office operations policies to include meeting support, space management, standards of cleanliness and organization, and general administrative policies to provide a welcoming, engaging, and effective office environment
  • Provide administrative support and functions as needed to include mail/packages, large meeting setup and breakdown, and common space and amenity upkeep.
  • Maintain onsite equipment and systems, troubleshooting issues and working with vendors to ensure proper function of the space and its equipment

Facilities and Special Projects (15%):

  • Lead large-scale design, build out, and office move projects as needed, project managing and being the onsite point of contact for vendors, consultants, and contractors needed to successfully complete the project.
  • Lead or assist with special projects with efficiency and an end-user mindset.

Events and Connection Opportunities (10%):

  • Effectively lead the planning and execution of all-office functions and engagement-related events, such as onsite events and luncheons.

About You:

  • You have Office Operations experience with:
  • A passion for customer service and driving engagement and culture
  • Strong organization and prioritization skills and the proven ability to lead multiple projects in concert, both independently and as a member of the team
  • Adept problem-solving skills, including using data to inform decisions and actions
  • Excellent verbal and written communication skills
  • Proven ability to lead team culture, build relationships and work well with others
  • Excellent PowerPoint, Word, and Excel skills
  • Bachelor’s degree is preferred
  • Ability to lift up to 50 lbs

Required Details

: 5 Years
Travel Required
: No
Clearance Required
: No

Contact Details

Contact person
: Anil Kumar
: 678-203-2570

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