This position has been designated as Hybrid 2 Days. Please note that work mode designation are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation.
Requirements and Qualifications
• Bachelor’s Degree in business or finance and accounting.
• Minimum of 5 years of proven experience in any combination of:
• Finance and Business Operations
• Business Process analysis
• Project management & team leadership, particularly leading matrix teams
• Solid analytical skills with the ability to think strategically
• Strong time management, organizational, planning, and multitasking skills
• Ability to independently manage a dynamic portfolio initiative
• Superior verbal and written communication skills
• Strong MS Excel, process mapping, presentation, and word processor skills
• Knowledge of higher-education administration processes, practices, and systems a plus
Financial Operations Management and Monitoring
• Responsible for financial operations management of school/unit for all funds including faculty professional development, start-up funds, internal research funds for a portfolio of departments and programs
• Periodic data analytics to monitor financial activities across all funds for budget variances and to ensure actual expenditures match resource availability.
• Oversee the monthly Budget-to-Actuals reconciliations process; provide guidance and support to the HCM Analysts, specifically on staff-related payroll reconciliations, Accountants, and School faculty contract team members who perform the detailed reconciliation work; collaborate with Budget Analyst to review and monitor variances on a periodic basis for a portfolio of departments and programs
• Oversee meetings with departments and analysts on a periodic basis to review budget vs actuals, upcoming plans, procurement needs, etc. for a portfolio of departments and programs, year-end projections, and long-term planning.
• Aware of compliance for sponsored research performance within the school or unit, including internal research awards administration; post-award financial administration; plan for cost share commitments
• Reporting and analysis of sponsored projects and oversight over faculty research funds and start-up packages
• Periodic review and monitoring of award status; periodic review/monitoring of IDC, suspense account activity, and costing allocations
• Analyze and document business processes and recommend improvements
• Develop business cases and provide expert financial analysis
• Manage the approval process for recommended initiatives
• Develop detailed project plans for implementation
• Serve as project manager through completion. Due to the nature of the organization and this position, the employee can be asked to serve in temporary leadership roles to support business continuity.
• Answer technical and policy-related questions
• Manage staff workload and resource allocation
• Ensure consistency in interpreting and communicating policies and procedures
• Training team members and departments on Main Campus Administrative Units specific processes, cost center reconciliations, chart of accounts, etc
• Request GMS financial roles as needed; review roles on a periodic basis
• Ad Hoc reporting as assigned
• Special Projects as assigned
• Recommends and implements communication and training as needed to contribute to improved operations