Pay Range: $22 – $29/hr. The pay rate may differ depending on your skills, education, experience, and other qualifications.

Featured Benefits:

• Medical Insurance in compliance with the ACA.
• 401(k).
• Sick leave in compliance with applicable state, federal, and local laws.

Education Requirements: High School Diploma (Some college preferred)

Administrative:

• Greet visitors and parents, and answer all calls to the main phone number.
• Manage main email inbox and reply to routine inquiries.
• Assist the director with the pre-enrollment and intake processes.
• Use ProCare management software to collect and manage all family data; run reports as requested.
• Ensure compliance of children’s health and immunization requirements by requesting, collecting and documenting updated required paperwork.
• Create and maintain children’s files from intake to withdrawal.
• Maintain accurate filing system for all administrative records.
• Scan documents as necessary.
• Manage the snack food and supplies inventory, place food/supply orders, and oversee on-site delivery services.
• Purchase office supplies, and coordinate the purchasing and/or scheduling of other products and/or services as requested.
• Coordinate the scheduling of family tours and other meetings as requested

Financial:

• Submit expense reports for procurement cards.

Facility Management:

• Maintain a neat and attractive appearance of the lobby and work area.
• Ensure that supplies/deliveries are put away promptly.
• Remedy any observed safety issues or, if necessary, submit work requests; notify director as appropriate.
• Ensure that the office first aid kit is fully stocked and replenished as necessary.
• Serve as main contact for all facilities work requests.
• Serve as main contact with housekeeping services to request and coordinate special cleaning services and procurement of cleaning supplies (towels, soap, etc.).

Family and Child Support:

• Create and maintain a safe, welcoming and nurturing environment for all children and families.
• Serve as first point of contact for general information.
• Communicate any operational or event reminders (Operational schedule reminders, event details, closings, etc.) through the HKLC Google Group and/or ProCare.

Community Relations:

• Explain program offerings and application process.
• Assist in planning and coordinating special events, meetings, and workshops, as needed.

Staffing Support:

• Assist in guiding 10-20 part-time student aides per semester in classroom placement based on the weekly schedule and staff to child ratios.
• Provide coverage as needed in the classroom.

The ideal candidate will have:

• Some college and a minimum of three years of administrative experience; experience in a school or child care center is a plus.
• Computer experience to include experience with Word, Excel, Google Docs, Google Sheets, Box.
• Excellent communication, interpersonal, and customer service skills.
• Exceptional organizational skills,
• The ability to work both independently and as part of a team;
• The ability to be flexible and to work efficiently in a front desk environment.
• Some basic accounting and financial knowledge.
• A strong interest in working in an environment with young children.