: Calendar Management, Microsoft Office Suite, travel management
: 6 Months
Provide advanced administrative support accurately and independently to management and department staff.
Perform all administrative functions such as handling correspondences, memos, time reporting, payroll, and scheduling meetings. Prepare reports, budgets, and administrative forms.
Maintain employee files and prepare employees’ travel business expense request/report.
Prepare agenda item packages going to the commission. Maintain American Express procurement card statements. Collaborate and back-up other administrative staff. Process invoice payments and approvals.
Coordinate the development of commission agenda items (i.e. write/review [review proper standards, grammatical style, structure, requirements, and format], ensure all supporting documentation is attached, meet submission deadlines)
Backup administrative assistants and executive assistants when out of the office – (i.e. payroll, office supplies, route incoming mail)
Assist in the development of annual operation budget with budget team and accounting
Compile, create, prepare or review reports and records (i.e. meeting minutes, memos, business expense requests/reports, employee change notices, performance improvement plans, work orders, and HR Requisitions); Review, reallocate, and reconcile, procurement card charges
Complete, process, review and finalize payroll related activities (i.e. time entry, correct errors, time balance, mileage, reimbursements, calculate out of class, and prepare for approval)
Maintain hard-copy and electronic office files (i.e. employee, time-sheets, business expense reports, employee change notices, procurement card envelopes)
Schedule meetings, manage contacts, and coordinate major department functions
Minimum of five (5) years of experience in a mid to advanced level administrative role
Florida public notary license preferred
Associates degree from an accredited college or university preferred
High school diploma or GED
: 5 Years
: Uday Bhandary
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