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Job Details

Job Title
: Administrative Assistant
Required Skills
: Administrative, Community Relations, Facility Management, Family and Child Support, Staffing Support
: 5 Months contract with possible extension

Job Description

Pay Range: $22 – $29/hr. The pay rate may differ depending on your skills, education, experience, and other qualifications.

Featured Benefits:

  • Medical Insurance in compliance with the ACA.
  • 401(k).
  • Sick leave in compliance with applicable state, federal, and local laws.

Education Requirements: High School Diploma (Some college preferred)


  • Greet visitors and parents, and answer all calls to the main phone number.
  • Manage main email inbox and reply to routine inquiries.
  • Assist the director with the pre-enrollment and intake processes.
  • Use ProCare management software to collect and manage all family data; run reports as requested.
  • Ensure compliance of children’s health and immunization requirements by requesting, collecting and documenting updated required paperwork.
  • Create and maintain children’s files from intake to withdrawal.
  • Maintain accurate filing system for all administrative records.
  • Scan documents as necessary.
  • Manage the snack food and supplies inventory, place food/supply orders, and oversee on-site delivery services.
  • Purchase office supplies, and coordinate the purchasing and/or scheduling of other products and/or services as requested.
  • Coordinate the scheduling of family tours and other meetings as requested


  • Submit expense reports for procurement cards.

Facility Management:

  • Maintain a neat and attractive appearance of the lobby and work area.
  • Ensure that supplies/deliveries are put away promptly.
  • Remedy any observed safety issues or, if necessary, submit work requests; notify director as appropriate.
  • Ensure that the office first aid kit is fully stocked and replenished as necessary.
  • Serve as main contact for all facilities work requests.
  • Serve as main contact with housekeeping services to request and coordinate special cleaning services and procurement of cleaning supplies (towels, soap, etc.).

Family and Child Support:

  • Create and maintain a safe, welcoming and nurturing environment for all children and families.
  • Serve as first point of contact for general information.
  • Communicate any operational or event reminders (Operational schedule reminders, event details, closings, etc.) through the HKLC Google Group and/or ProCare.

Community Relations:

  • Explain program offerings and application process.
  • Assist in planning and coordinating special events, meetings, and workshops, as needed.

Staffing Support:

  • Assist in guiding 10-20 part-time student aides per semester in classroom placement based on the weekly schedule and staff to child ratios.
  • Provide coverage as needed in the classroom.

The ideal candidate will have:

  • Some college and a minimum of three years of administrative experience; experience in a school or child care center is a plus.
  • Computer experience to include experience with Word, Excel, Google Docs, Google Sheets, Box.
  • Excellent communication, interpersonal, and customer service skills.
  • Exceptional organizational skills,
  • The ability to work both independently and as part of a team;
  • The ability to be flexible and to work efficiently in a front desk environment.
  • Some basic accounting and financial knowledge.
  • A strong interest in working in an environment with young children.

Required Details

: 3 Years
Travel Required
: No
Clearance Required
: No

Contact Details

Contact person
: Anil Kumar
: 678-203-2570

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