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Job Details

Job Title
: Academic Program Coordinator
Required Skills
: academic, Banner, calendar, events, front desk, Google Apps, Google products, job fair, logistical support, meeting, Microsoft Office, staffing events, University Background, Workday
: 2 months, Could be potential Contract to Hire

Job Description

Job Description:

• The Academic Program Coordinator serves as a member of a team providing logistical support for programs, instructors, courses, and services offered through the Division of Pre-College and Undergraduate Programs.
• Annually, these programs offer over 400 courses in a variety of formats and structures (credit and non-credit; on campus, online, and off-site, including international locations; 1-7 weeks and 9 months long), approximately 500 instructors (faculty, graduate students, and visiting instructors) and undergraduate and graduate student Teaching Associates/Assistants, serving approximately 6,000 pre-college and undergraduate students.
• The team members work under the direction of the Associate Director for Program Support and in support of Program Directors.
• The team members provide year-round support for programs by maintaining course and instructor databases, communicating with instructors regarding all aspects of courses (including the details of course offerings, class schedules, classroom needs, media support, computing support, and fieldtrip logistics); ensuring Director of Graduate Studies’ approval of graduate students instructing; and facilitating the flow of timely and accurate information between instructors, department staff, and Program Directors, as well as several Divisional operational areas (including teams in Enrollment Management, Operations, and Pre-College Campus Life) and University offices (including Environmental Health and Safety, the Registrar’s office, and academic departments).
• While each Coordinator has responsibility for supporting specific programs in these ways, each needs to be familiar with the broad range of processes and details affecting all programs.
• Academic Program Coordinators also assist with supporting other Divisional events and services as needed, e.g. preparing and staffing events, front desk coverage, joining in employment searches, etc.

Type of experience needed:

• Excellent written and oral communication proficiency, including the use of email and telephone
• Computer proficiency and experience working with spreadsheets, databases and an enterprise system such as Banner preferred
• Complete working knowledge of Microsoft Office Suite required, and Google products.
• Strong attention to detail
• Team-oriented, professional, collaborative and strong work ethic
• Ability to problem solve and prioritize multiple competing priorities effectively
• Appreciation of the issues and values related to diversity and inclusion in a workplace and an academic setting.

Required Skills:

• Bachelor’s degree and 1 to 2 years of relevant experience, or equivalent combination of education and experience. Experience in an academic setting preferred.
• Google Apps, Microsoft. Workday, Salesforce and Banner preferred but not required
• Strong attention to detail, upbeat positive attitude, strong multitasker and customer service skills.
• Attention to Detail, Strong communication skills, Positive Attitude
• Problem Solver, Works well under pressure, Systems noted above

Required Details

: 2- 5 years
Travel Required
: No
Clearance Required
: No

Contact Details

Contact person
: Anil Kumar
: 678-203-2570

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